All shareholders will receive the annual report of the Company with notice
of AGM by post and publication in the newspapers within the mandatory
period. The shareholders can also access information on the Group at the
Company’s website which provides, inter alia, all publicly disclosed financial
information, corporate announcements, press releases, annual reports and
profile of the Group.
The Independent Directors, all of whom must attend the Company’s Annual
General Meeting, engage with shareholders at the AGM and at other times
seeking their views with respect to any additional information they would
like to see in the Annual Report or on the Company website. Based on
feedback, the Annual Report or the Company website have been added to
or changed.
Conduct of Shareholder Meetings
Principle 16:
Companies should encourage greater shareholder
participation at general meetings of shareholders,
and allow shareholders the opportunity to
communicate their views on various matters affecting
the company.
All registered shareholders are invited to participate and given the right to
vote on resolutions at general meetings. Every matter requiring shareholders’
approval is proposed as a separate resolution. Each item of special business
included in the notice of the meeting is accompanied, where appropriate,
by an explanation for the proposed resolution. Proxy form is sent with notice
of general meeting to all shareholders.
Under the Constitution of the Company, if any shareholder is unable to
attend the general meeting in person, he is allowed to appoint up to two
proxies to attend and vote on his behalf at the meeting through proxy forms
sent in advance. On 3 January 2016, the legislation was amended. Under
the new multiple proxy regime, “relevant intermediaries” are allowed to
appoint more than two proxies to attend and participate in general meetings.
Relevant intermediaries has the meaning ascribed to it in Section 181 of
the Companies Act, Cap 50 which includes corporations holding licenses
in providing nominee and custodial services for securities and the Central
Provident Fund Board (“CPF”). This will enable indirect investors, including
CPF investors, to be appointed as proxies to participate at general meetings.
Governance
Disclosure Guide
ASL Marine Holdings Ltd.
Annual Report 2016
51
